Web Site Privacy Policy

Last updated: December 23, 2015

Privacy Policy

Thank you for visiting Data Distributors Inc. (DDI) website.

This policy establishes how we will handle information we learn about you from your visit to our site. Please be assured that the privacy of our visitors is of utmost importance to us. We collect no personally identifiable information about you when you visit our site unless you choose to provide that information to us.

Automatic Collections: When a computer is used to access information on a Data Distributors Inc (DDI), managed website, the following basic information is automatically received and stored by our web servers:

·   Internet Protocol (IP) Address.  A computer’s IP address establishes its location on the internet and allows other computers to send it content and other information;

·   The internet domain name when a computer accesses the internet through a domain, such as from a corporation (“”) or university ("");

·   The date, time, and duration of a website visit;

·   If a computer accesses a page on an DDI website via a link on another page, the URL of that referring, non-DDI page;

·   Information about the computer set-up, such as the type and version of web browser (e.g., Internet Explorer 8.0, Mozilla Firefox 5.0), operating system (e.g., Unix, Mac OS, MS Windows), Java support (yes or no), Flash version (e.g., 10.1 r85), screen resolution (e.g., 1280x800), and connection speed (e.g., DSL, T1);

·   The specific pages a computer accesses when it requests information from  DDI websites;

·   The completion status of those requests (e.g., success or failure); and

·   The amount of data (measured in number of bytes) transmitted from the DDI website to a computer.

DDI does not use this information to identify or track the browsing of individual users.  We do use it to generate aggregate statistics about how DDI websites are used.  We may retain this information indefinitely and use it at any time and in any way necessary to prevent security breaches and to ensure the integrity of the data on our servers.

We do not sell, rent, exchange, or otherwise disclose this information to persons or organizations. In some cases, we may share the information with other federal agencies in response to lawful law enforcement requests or to protect DDI websites from security threats.

First-party Website Measurement and Customization Technologies: DDI uses web measurement and customization technologies to make its websites function better for visitors and to better understand how the public is using the website.

This means that when you visit a page on an DDI website, the internet browser on your computer may download and save a small file (commonly called a “cookie”) so that our website can recognize your specific computer and browser when you use DDI websites in the future.  DDI does not use technologies that track your interactions on non-DDI websites.

These cookies collect information similar to that automatically received and stored on the servers hosting DDI websites; they do not collect personal identifying information.  DDI generally does not access or store the raw information collected through these cookies.  We may aggregate statistical analyses of visits, but these analyses do not include any personally identifiable information.  We do not sell, rent, exchange, or otherwise disclose this information to external persons or organizations.  In some cases, we may share information with other federal agencies in response to lawful law enforcement requests or to protect DDI websites from security threats. 

Some pages on DDI websites may include web content or functionality from third parties, such as embedded videos hosted by non-DDI services.  Some examples may include:,, and

These third parties may use web measurement and customization technologies (such as cookies) in conjunction with the provision of this content or functionality.  You should consult the privacy policies of these third parties for further information.  We do not knowingly use third-party tools that place a multi-session cookie prior to the user interacting with the tool, for example by playing an embedded video.  If you become aware of a third-party tool on a DDI website that places a multi-session cookie prior to any user interaction, please contact us at

How the Information is used: We use the information collected to measure the number of visitors to the different areas of our sites, and to help us make our sites more useful to visitors. The information is periodically analyzed to determine traffic through our servers, the number of pages served, the level of demand for pages and topics of interest, identify pages that may have technical problems and other things of a similar nature in order to provide the highest quality and easiest to use website.

How long the Information Retained is: We will retain data the technology makes available only as long as required by law.

Opt-Out Instructions: If you are concerned about the potential use of the information gathered from your computer by cookies, you can set your browser to prompt you before it accepts a cookie. You can remove or block the use of web measurement and customization technologies by changing the setting of your browser to block cookies as described at

Privacy Act System of Records: DDI websites do not maintain any Privacy Act System of Records (PASOR) as defined by the Privacy Act.

Interaction with Children: DDI websites do not provide content to children and do not collect personally identifiable information from these visitors. Therefore, the requirements of the Children's Online Privacy Protection Act (COPPA) is not incorporated in this privacy policy.

Personal Information via Forms: Some of our sites provide forms allowing visitors to submit search engine queries, questionnaires, feedback, or other information. Some of these forms may request personally identifiable information (e.g., name, address, e-mail address) for specific purposes, such as when the submitter is requesting a personal response. All information submitted by visitors is voluntary.

We may store non-personally identifiable information we collect (such as search engine queries and anonymous survey responses) indefinitely to help us better understand and meet the needs of our visitors. We may share non-personally identifiable information with others, including the public, in aggregated form (for instance, in a list of our most popular search engine queries), in partial or edited form (such as in a report summarizing responses to a questionnaire), or verbatim (for example, in a complete listing of survey responses).

Before collecting personally identifiable information, we will prominently disclose:

·   why we are requesting the information;

·   how it will be used;

·   how long it may be retained; and

·   Under what conditions, and with whom, it may be shared.

Consent to Information Collection /Sharing: Generally, we will not share any personally identifiable information you give us with any other government agency, private organization, or the public, except with your consent or as required by law. By pressing the "submit" button, each visitor constitutes consent to use the information for purposes stated in this policy.

How e-mail is handled: By sending us an electronic mail message, you may be sending us personally-identifying information. In these cases, we may retain the information as long as necessary to respond to your request or otherwise resolve the subject matter of your e-mail. Please be aware that email is not necessarily secure from interception or misdirection. For your own protection you may wish to communicate sensitive information using a method other than email.

Information Protection: We want to be very clear: regardless of the information being transmitted to any part of DDI, we will protect all such information consistent with applicable law.

For site security purposes and to ensure that this service remains available to all users, this government computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage to the information on our websites. Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable by law.

Except for authorized law enforcement investigations, no other attempts are made to identify individual users or their usage habits.

DDI may share information received from its websites with other Federal agencies. For example, if a breach of our IT security protections were to occur, the information collected by our servers and staff could be shared with appropriate law enforcement.